Purchase Orders

The purchase order solution that WILL save you money

Anything and everything you want to buy from your suppliers

New suppliers can be added and up in running in a matter of days, or even hours if you are in a hurry! Typical supplier categories that customers use Procure Wizard to interact with:

  • Food and beverage purchases
  • Stationery and office supplies
  • Cleaning and chemical supplies
  • Maintenance and electrical supplies
  • Uniforms and workware
  • Crockery, cutlery and glassware
  • Service providers and ad hoc suppliers
  • Medical and consumable supplies
  • Capital equipment
  • Butcher, bakers and candle stickmakers

We work in partnership with both the purchaser and their suppliers to ensure that both achieve the maximum benefit from using Procure Wizard.

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Anything and everything you want to buy from your suppliers
User friendly

User friendly

Our web-based ordering solution enables users with the appropriate permissions to quickly create a purchase order using our intuitive purchase order options. Simply put we are a one-stop, easy to use solution for anything and everything you can think of. We have the right tools to manage your entire procurement cycle.

You are in control

Using our supply chain management rules, admin users will have control of the suppliers and products available to each user.  This enables users to create purchase orders without head office ever losing control.  Purchase orders follow a predetermined workflow from requisition to approval.  We are able to provide a solution that meets the needs of all our users, regardless of the supply type – Capex, Services, Food & Beverage, Consumables, Maintenance, etc.   

Procure Wizard offers a unique opportunity to seamlessly operate with dual supply enabling your staff to request goods whilst being guided by the solution to the best provider of that product or service.  

We are able to provide a solution that meets the needs of all our users, regardless of the supply type.

An ideal tool for services, fixtures, fittings & equipment, Capex and even the odd disco.

Want to manage purchase orders for service providers? - PO Pad

Our simple to use online Purchase Order pad has been developed to replace the historical PO book and is an ideal tool for Fixtures, Fittings & Equipment, Capex and even service providers.

We are the leading provider of online purchase order approval for the hospitality sector. Our Purchase Order pad is ideal for raising purchase orders in a paperless manner for suppliers that simply don’t have a catalogue (if they do, our favourites list will do the job). Ensuring that you have 100% purchase order approval with an automated approval process for every order.

The ultimate solution for suppliers with catalogues - Favourites List

Our Favourites List are arguably the UK’s most user friendly and dynamic ordering platform for commonly purchased items. We have invested a significant amount of time working with our clients including their chefs, housekeepers, maintenance and bar managers to provide a solution that is both cutting edge and intuitive.

Our dynamic search is pretty perfect; never again will you be fumbling about in the dark looking to find a product or struggling to add it. For ease of reordering our favourites list can be customised by individual users both in terms of the content, the product list, par stocks. In short our system is simple and easy and ensures you never have to re-key again.

The ultimate solution for suppliers with catalogues - Favourites List
One time purchase order approval for Ad Hoc suppliers - Ad Hoc PO Pad

One time purchase order approval for Ad Hoc suppliers - Ad Hoc PO Pad

We understand that the best laid plans sometimes go wrong and from time to time you will need a supplier for a single event or product. We have developed a solution – Ad Hoc PO Pad – that enables your staff to follow the company protocol even when the unusual are expected.

Our ad hoc functionality enables the purchaser to create Ad Hoc suppliers that will efficiently deal with the unknowns, from a one off french polisher to recharging for a disco for a wedding. Importantly the company approval process, expenditure capture and invoice capture procedures will not be compromised as the suite of Procure Wizard tools provides perfect compatibility.

Do you want complete visibility of your gross margin at the point of PO Approval?

The Procure Wizard automated Gross Margin Flash Module links purchase orders to a predefined, budgeted KPI providing an automated trigger for higher level approval if the gross margin is not being adhered to. This tool works seamlessly with both PMS and EPoS to provide a live stream of sales to offset expenditure.

The variables from petty cash, staff feeding, management allowances, are all effectively dealt with providing both the chefs, kitchen managers and management team with the tools to not only manage the business but maintain the profitability targets in a professional manner.

Procure Wizard has transformed the relationship between kitchen and managers by providing a simple yet effective management tool that everyone can benefit from.

Are you still managing your purchase order costs on an outdated spreadsheet? - Cost Commitment is the answer!

Are you still managing your purchase order costs on an outdated spreadsheet? - Cost Commitment is the answer!

There is no doubt that managing the influx of purchase order requests with an ever changing variable in terms of available budget that’s flexing with sales and covers, is no mean feat even for the most experienced financial controller. Procure Wizard has developed a solution that seamlessly flexes the available budget whilst simultaneously monitoring every penny of committed expenditure to provide a real time live dashboard.

The Cost Commitment Module automatically picks up committed orders, pending approval POs and actual invoices from the P2P solution. We understand that monitoring costs is a fundamental for any business, our cost commitment module has been designed to mirror historical processes including fixed costs, pre-payments, stock valuation variances as well as reverse accruals and recharges.

Gone are the days when the results were only known after laborious period end lock-down in today’s dynamic and free flowing hospitality environment, we provide results in real time that are both accurate and easy to digest.

PO Pad

Our simple to use online Purchase Order pad has been developed to replace the historical PO book and is an ideal tool for Fixtures, Fittings & Equipment, Capex and even service providers.

PO Pad

Ensure you never have to re-key again.

Favourites list

Our favourites list and dynamic search are pretty perfect; create a favourites list simply and easily and ensure you never have to re-key again.

Ad hoc items

Our functionality enables the purchaser to create Ad Hoc suppliers that will efficiently deal with the unknowns, from a one off french polisher to recharging for a disco for a wedding.

Ad hoc items
Budget Control

Budget Control

The automated Flash GP Module links live purchasers, deliveries and invoices and to both the sales forecasts and daily actual sales.

Cost Commitment

The Cost Commitment Module automatically picks up committed orders, pending approval POs and actual invoices from the P2P solution.

Automatically picks up committed orders, pending approval POs and actual invoices.

Procure Wizard

Easy to use

  • Easily create individual purchase orders
  • User-defined order sheets
  • Similar to popular online shopping
  • Unique order sheets for Capex and Services
  • Facilitates standing orders and back orders
  • Automatically select best prices between suppliers
  • Suggest alternative savings where applicable
  • Seamless electronic transfer of a PO request to an approver
  • Approvers can approve on the go - email, phone app or log in
  • Electronic transfer of approved purchase orders to suppliers
  • Company nominal codes structure automatically followed

Key benefits for your business

Simon Hocking, Group Financial Controller

Procure Wizard has allowed us to manage suppliers and food stocks but, most importantly, it has significantly streamlined our accounting systems.

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Other 6 features

Related modules

The Queen's awards for enterprise: innovation 2016
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