Capture 100% of your supplier invoices without the need for scanning, printing or manual entry with our new solution. Our P2P process already automates 85-95% of your invoices but what about the non-P2P ones that make up the remaining 5-15%?
Capture gives you the functionality to receive PDF invoices by email, removing the need for any staff time spent printing or scanning. Simply advise your non-P2P suppliers the new email address and watch their invoices appear in the AP posting table for processing.
Capture 100% of invoices electronically
Procure Wizard fully understands that invoice processing costs can quickly spiral out of your control. That is why we provide a number of fully automated solutions that supersede the need for scanning at all, making it the exception not the rule. However, it is inevitable that some paper invoices will sneak into your business. Problems can often be caused by misfiled or lost paper invoices and inaccurate data entry. Paper invoice bottlenecks can cause your accounts team to spend a large amount of time talking to suppliers, which leads to high telephone costs and reduces time available actually processing invoices.
Some suppliers may not use EDI, the Procure Wizard portal, or be able to email a PDF invoice meaning you still end up with paper invoices.
Don’t panic you can still locally scan your invoices to our data centre with our unique user interface which extracts the key data for processing and nominal management. This enables any manager with authorisation to review, query or approve budgets from any device or location. Automatically transfer data to your finance package for payment and store the image in our depository where it can be indexed for future retrieval by multiple search fields.
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The simple scanning solution
We enhance the approval workflow by providing a paperless and seamless means of channeling invoices to the budget holders. We are well placed to provide an end-to-end purchase order and approval process as our scanning module fully integrates with our purchase order management system. This ensures the tedious and often haphazard approach of PO and invoice matching becomes a smooth and automated business management function.
Ensuring that every member of your team is marching to the same beat is not as easy as it sounds. With our single source of data you will have confidence that your team is working effectively and is in tandem with the ever changing dynamics of the business.
Allow your team to get on with their job with absolute confidence that they are working to the company standards and are always following the approved workflow.
Quite simply our system is the most dynamic on the marketplace, made possible by our single source of data and seamless communication between our modules.
Matthew Armitage, Head of Procurement & Supply Chain
We now have visibility on a daily basis available to managers, regional managers, area directors and head office personnel that is both real-time and directly linked to our sales to give the managers the tools to achieve the very highest of standards of labour control within the industry.Read more